The Skyborne Studio: Air Travel, Sneaky Fees, and High-Altitude Framing
For the modern photographer, an airplane trip is more than just transit from one place to another. It’s a high-altitude environment for photos, a logistical gauntlet, a fast way to get to shoot locations, and a major line item on your business ledger. Flying today is not cheap, especially when airlines are now charging for every piece and parcel of your trip. Getting yourself and tens of thousands of dollars in fragile equipment from point A to point B requires tactical preparation. I have spent a lot of time in the air. Whether commercial, military, contracted, or private, I have flown thousands of hours and hundreds of thousands of miles. I even circumvented the world in a single year from Hawaii through Europe to Afghanistan and back to Hawaii through Asia. Throughout my years of travel, I have seen many ways of navigating the lines, airports, customer cares, travel agents, and security agents. I want this blog to give you all a peace of mind, a few tactics, and maybe even ways to enjoy traveling safely through the skies. For the members to www.marcusfolkphotography.com, you will get more creative tactics and business tricks at the end in the member’s area. I will discuss how to safeguard equipment, yourself, and your wallet. If you want to know more, become a member and then keep reading. Below is the definitive guide to conquering air travel, dodging airline cash grabs, and mastering creative framing at 30,000 feet.
1. Sky-High Etiquette and Avoid Getting Scammed.
Best Practices & Etiquette for All Travelers:
- Before You Arrive: Always take care in looking through the documents and emails that you get from the airlines leading up to your day of travel. If you are flying domestic, ensure you know about the place you are going. Not all laws, regulations, and customs are the same; even in the same country. For foreign travel, you should always check the laws and visa requirements, and recheck as you get closer to flying. I recently flew to Thailand where they changed their visa requirements a week before I flew. This included a digital entry requirement that could only be done less than 3 days before entry. Also, when I traveled to the Philippines, the government required a digital entry code that their website gives out for free; after you complete their form with your information. However, there are many websites that say they can file for you for $100. Don’t fall for those scams as most governments have ways to fulfill their requirements for free and they are usually not a difficult tasks.
- Avoid Scams or Price Gouging: I have found travel agencies have a major deficiency when using them to book your travel, when an airline cancels or changes your flight. Most airlines will work with you directly unless you booked through a travel agency. If you did, you will have to work with the travel agency. Check the travel agency policies for refunds and cancellations before you use their services. I recently had a travel agency not refund me the full amount, leading to a painful conflict resolution that included filing a Federal Trade Commission inquiry. The travel agency failed to reschedule my flight, made no attempt to remedy my issues, and even recommended changing my travel plans to an airport 800 miles from my home. I had to make my own plans 3 days before my trip at my own expense.
- Airline Hidden Fees: When buying tickets from an airline or a travel agency, pay attention to added charges. I cannot decide for you what you are willing to pay for, or what you might need during a flight, but be aware that airlines now charge for seats, baggage limits, meals, internet, and even checking bags can now be an extra charge. You should select what you need, but be aware that the advertised price will never be the final cost to you. Also, if you are not paying attention to what you are clicking on or buying, those fees will add up or you may purchase something you don’t need. To find the best price, I found it is best to shop around, and then go directly to the airline to see if you can get the same deals. Check different days and even different airports, if you can. Always check reviews on an airline or travel agency before purchasing through them.
- Day Before Prep: Pack your bags with time to adjust for weather, delays, problems, and possible shifting items to other bags if you are overweight. See the next section for tips on packing. Other things I do the day before are to print itineraries, codes, and phone numbers, or have them in my phone. This allows me to access that information while traveling, don’t put them in your check bag. I also check flight status and weather to ensure if I need to make any changes before leaving home. Lastly, I’ll check my plans, especially how I am getting to the airport, and let my bank know I am traveling (forgetting this has left me stranded once or twice).
- Baggage Preparations: Most airlines restrict standard checked bags to 23 kg (50 lbs) for Economy class and 32 kg (70 lbs) for Business/First class. Carry-on limits usually range from 7 to 10 kg (15 to 22 lbs). The maximum legal weight for any single checked bag, universally, is 32 kg (70 lbs) to protect baggage handlers. International Standards (IATA) the maximum checked bag size is 158 linear cm (62 linear inches). Because fees and allowances fluctuate heavily depending on your route, class, and carrier, you should always verify your exact limits and review the IATA Passenger Baggage Rules for more info. A good tip is to stand on a scale and weigh myself and then weigh myself with my bags to make sure I am in tolerance. If you go over the limit, you could pay around $100 or more in fees. Airlines are also charging to increase your bag weight when buying tickets so look out for those hidden fees as we discussed above. I recently had an airline charge $30 to fly with 20kg or $90 to fly at 32kg when I flew around Asia.
- Batteries and Liquids: I think we all know at this point that you cannot take liquids on the plane, some exceptions for babies formula can be allowed. Make sure hygiene and personal care items are in your check bag and secure in sealed bags for if they get crushed. Although I am used to packing my liquids in my check bag, I sometimes forget where to put batteries. First, you always want to carry them on the plane. Batteries under 100 Wh are permitted in carry-on bags with a limit of 15-20 personal electronic devices and up to 2 spare batteries per passenger. Make sure if you have detachable batteries in your check bag that you move them to your carry on.
- Security Line Efficiency: TSA and international airport security checkpoints can slow you down significantly if you aren't organized. Pack all large electronics, loose batteries, and heavy metal camera bodies in easily accessible compartments. Let the agents know ahead of time if you have high-capacity power banks or delicate film that requires a manual hand-check. Most airports are not making you take off your shoes anymore but I still run into places that make you take off your belt. Move in line as efficiently as possible, pay attention to security guidance, and put your items in the bins as quickly as you can. A good tip is to empty your pockets and items into your carry-on bag before you go through, then you don’t have to worry about your wallet being loose in the bin. Walk through the scanners when ordered, don’t argue with security, and pick up your items from the bin to immediately move out of the way. Don’t put your stuff on in line and don’t forget to move your emptied bin to the cart to help everyone behind you.
- The Overhead Bin Compromise: Board the plane as fast as you can, be courteous and efficient. Have your bag ready to go into the overhead bin or under your seat so you don’t block the aisle more than you need. Your bag, especially with a high-end camera in it, is your lifeline and should never be checked. However, don't be the passenger who hogs the entire overhead compartment. Place your primary hard-shell roller or tactical pack in the bin wheels-first, and put your personal item (like a small laptop bag) under the seat in front of you until after takeoff. Try to use the overhead bin on your row, but if you cannot, use one that is in view of your seat.
- Window Seat Protocol: If you plan on shooting aerial landscapes, book a window seat ahead of the wing to avoid engine heat distorting your images, or well behind it. Be courteous to your seatmates: keep your movements tight, don't block their view for hours on end, and dim your camera’s LCD screen during night flights to avoid bothering the cabin. If you plan on using your camera, and not a cellphone or smaller device, you may want to pull it out before you enter the plane and not do it while stowing your bags in the isle.
- After the Flight: Don’t be that person that pushes their way to get off first or doesn’t allow those in front of you to get off the plane in sequence. If you need to get off a plane fast, get a seat in front or tell the stewards. Every time I see someone pushing their way off the plane, they end up standing next to me at the baggage carousel waiting for our check bags. If it is because of a short connection, tell the stewards and they can help you or even call ahead to the gate to let them know you are coming. Most people understand and are considerate to those situations from my experience. Just wait your turn, grab your bags, and thank the flight crew as you leave. When at the baggage carousel, stand back so you can see the baggage belts, you don’t need to go up to the belts until you see your bag. This keeps everything clear for everyone to grab their bags without having to climb on each other. Always, check your tag to make sure it is your bag, even when the bag looks exactly like your bag, always double check. Make sure you head to the right area to leave the airport (custom declarations, security checkpoints, rental kiosks, or ground transportation) and watch out for traffic. Relax, you made it.
- Lost Baggage: Lost baggage doesn’t happen often but it can happen. When you check in to the airport to begin your trip, you should get a bar code tag for your check bag. If your bag does not come off the plane you are on through the baggage claim carousel, then look for the baggage custom service desk or your airline counter. They should be able to scan your baggage ticket bar code and find it. Work with them, don’t get angry, and ensure yourself that they very much know what you are going through. Be careful of people trying to charge you to deliver your bags or requesting money when dropping your bags off, they are paid by the airline, not you, but if you tip, that is up to you. Check with the airline if they can assist with things you might need, but don’t expect them to provide or pay for items in your baggage. It is annoying, but an unfortunate part of air travel that hopefully doesn’t happen to you, but if it does, let it be not often.
New Regulations & Sneaky Airline Charges:
Airlines are constantly rewriting the rules to squeeze extra revenue out of travelers. We talked much about these sly tactics above but I wanted to give you some more tips. Staying ahead of these changes will save you hundreds of dollars per flight, yes per flight.- The Basic Economy Gate Trap: Both domestic legacy carriers and global budget airlines are aggressively policing "Basic Economy" tickets. Many now strictly enforce a one personal item only rule. This means that you might have to purchase a higher priced seat or pay specifically for more baggage. Both will mean higher prices in your overall travel as you will have to do this each flight. If your camera backpack exceeds the strict dimensional size at the gate, you will be hit with a mandatory checked bag fee, sometimes costing up to $100 right on the jetway.
- Dynamic and Unbundled Carry-On Fees: Outside the USA, ultra-low-cost carriers (ULCCs) in Europe and Asia are now dynamically pricing overhead bin space. A carry-on bag that costs $15 when booking online can skyrocket to $65 if added at the check-in desk. Always purchase your carry-on allowance at the moment of ticket selection. I had to do this when flying around Asia and it added $90 to my costs. While US domestic flights rarely weigh carry-on luggage, international carriers frequently enforce a strict 7kg to 10kg (15-22 lbs) limit for cabin baggage. A premium camera body and two fast zooms can easily blast past this restriction, forcing an unexpected gate-check of your most fragile gear. I will reiterate this, always check each flight's baggage allowance, size, and weights.
- The Seat Selection Shakedown: Airlines are increasingly blocking off up to 70% of the cabin as "preferred seating," charging premiums just to sit next to your traveling companion or secure a window line. If you don't pay, algorithms will intentionally split itineraries across separate rows during auto-check-in. Be careful with seat selection, especially if you are not allowed to select a seat at purchase. Also, be kind if someone wants to switch seats, however always notify the stewards as seats are now also tied to extras such as meals, internet, and other packages. If someone asks and you do not want to switch, just politely let them know that you cannot. U.S. airlines are now prohibited from charging extra family-seating fees so children under 13 can sit with an accompanying adult.
- Delayed Baggage Refunds: The U.S. Department of Transportation (only applies to US Carriers or US Flights) enforces rules requiring full refunds for checked bag fees if the luggage is significantly delayed (e.g., more than 12 hours on domestic flights)
- Automatic Ticket Refunds: In the U.S., the DOT (again only applies to U.S Carriers or U.S. flights) mandates guaranteed, no-hassle cash refunds for flights that are canceled or significantly changed, as opposed to airlines automatically issuing travel vouchers. This can be up to 4 times the cost of the flight if they cancel. It is strongly recommended that you never leave the airport if your flight is cancelled without a reimbursement, new flight, or a voucher. The European Parliament approved updates to EU261 regulations. These upgrades protect free cabin hand luggage and mandate that after a cancellation or denied boarding, airlines must provide an alternative flight within three hours, even if it requires booking on a partner airline or providing alternative transportation
- Real ID Enforcement and Biometric Scans: Airports are fully enforcing REAL ID requirements for U.S. travelers. Passports are allowed if you do not have a REAL ID for now. Be aware of third party biometric companies attempting to charge you to get through security “easier.” I am not saying these companies aren’t true, but you need to research and understand any company wanting your biometric data and private information at cost. Just like my trip to the Philippines, make sure you don’t pay for something the government will do for free. Travelers flying internationally should note the rollout of new biometric and face-scan border systems. Most of these are tied to immigration so you will have to consent if you want to travel in those countries. Thailand for example, scans your face and takes your fingerprints at entry and exiting the country.
